Administrative Coordinator
Location: Harrisburg Area, PA (Cumberland, Dauphin and York counties)
Office: Work from home but weekly travel within service area required
Status: Hourly/30 hours per week
Reports to: Executive Director
Compensation/Benefits: $22-$26 an hour depending on experience, paid time off
Preferred application deadline: January 5, 2026
To apply for the Administrative Coordinator position please submit resume and cover letter to connect@bridgeofhopeharrisburg.org.
Position Summary
Bridge of Hope Harrisburg Area is seeking a highly organized, detail-oriented Administrative
Coordinator to manage administrative operations, financial processes, donor data management, and organizational systems that support our mission. This role supports the Executive Director, staff, Board of Directors, volunteers, and community partners.
Qualifications
- Administrative, financial, human resources, or operations experience
- Strong attention to detail with excellent organizational and time management skills
- Experience with databases, accounting software, file management, and Microsoft Office
- Ability to manage confidential information
- Strong written and verbal communication skills
- Ability to work independently while collaborating effectively with a team
- Commitment to cultural humility
- Understanding of and a commitment to the mission of Bridge of Hope Harrisburg.
- Active member of a Christian congregation, with a strong personal faith experience.
- Valid driver’s license and the availability of a vehicle
- Up to date background clearances required
Preferred Qualifications
- Associate degree or other training
- Experience with nonprofit administration or faith based organizations
- Experience with fundraising and event coordination
- Canva, Hootsuite, Constant Contact, Etapestry and WordPress proficiency
Responsibilities
Office & Administrative Management
- Manage office operations including supplies, printing, technology contracts, and
electronic filing systems - Maintain organizational, financial, and legal records
- Schedule and attend staff meetings and provide administrative support to the Executive
Director
Donation & Donor Processing
- Process donations and maintain accurate donor records and communications
- Generate and distribute donor receipts, acknowledgements, welcome packets, and year-
end statements - Track grant communications, reporting requirements, and deadlines
Financial & Accounting Support
- Issue checks, manage invoices and expense documentation
- Manage organizational credit cards and reconcile monthly statements
- Enter and reconcile all financial transactions in accounting software
- Prepare monthly financial documentation and collaborate with the Executive Director on
reconciliations - Manage bank accounts and financial assistance tracking spreadsheets
Development & Event Support - Assist in coordinating, planning, and executing fundraising events
- Assist with design, proofing, and distribution of marketing and fundraising
communications
Board & Executive Support
- Maintain Board roster and compliance documentation
- Support HR functions including onboarding, payroll summaries, PTO tracking, and
employee clearances - Assist with government filings, insurance renewals, and compliance documentation
Program & Volunteer Support - Track participant financial assistance and grant allocations
- Manage volunteer clearances, records, and data
- Assist with program-related purchasing and payments
- Assist with program event planning and coordination
Communications
- Design and schedule social media content
- Maintain and update the organization’s website